Customer Service Disaster
I ordered items to be picked-up at one of stores closest to me (still over an hour drive away round trip).
I never received an email for the order after placing it. I called customer service, they said to login to the portal instead.
I log into the portal and it shows I have no orders. I call cs again. They tell me this is a common known bug that many people experience.
About two weeks pass and I hear nothing about my order. I assume it has arrived at the store and I never got notified. I drive there during business hours but the door is locked and nobody seems to be there.
A couple days later I call the store. They say they have no idea if my order has arrived or not and have no way to tell me either way and that’s customer services job.
I call cs they say the store should tell me but that they’ll call the store. They call the store and tell me the store doesn’t know either way.
I call cs again the next day being like hey it’s been well over two weeks since I’ve placed my order and I’ve heard nothing about it. This means I’m considering the order MIA at this point. They said they can re-order my stuff to the store. I said no because I was going to be out of town for over three weeks. They said how about we ship it to your house via the mail. I said I wasn’t thrilled about that but one item out of the two I ordered, was selling out quickly so I agreed.
When I got back my items were at my house but I only had seven days to return them. Then the next morning I got notified multiple people on my plane had covid. I tested and was positive then rapidly became very sick in the next few hours. Due to CDC guidelines about when it’s safe to go out with having covid that meant I had only 1 day to return my item.
I show up to the store on that day to return the 1 of the 2 items. I get there almost two hours before hot topics website says they are supposed to close. The employee there tells me it’s been a long day and she is closing and already turned off her register. I tell her that it’s the last day to make my return. She said if I come back later it’s fine and she’ll honor it.
I message Hot Topic on Instagram to explain what happened and for a type of proof of what took place. It’s been three days at this point and I’ve messaged now with additional complaints and they have not responded.
The day after the store incident I call customer service.
For starters, the cs agents English wasn’t the strongest and it led to him not understanding what I meant a few times during the call, even when I’d try explaining it a couple times in different ways. He’d would become increasingly annoyed on his end and had an exasperated tone even though I feel the language barrier problems were from his end.
Anyway, I start the call saying what happened then I say I want to return it to a different store not the one above because they close at odd times and I waste time(1 hr 10 round trip) and gas money driving there. I say I want the agreement of an extended return at a different store honored and I want the money back on my credit card, not on a gift card.
At first the cs agent said there was nothing he could do it has been past the 30 days. Then I said so your employees have been dishonest with me. He said he’d go talk to his manager. He then said he’d do a return but I need to do the return form online and he’d send me an email about the return.
He then asks for my order number, I give it to him and he says no order shows up. He asks for the original order number, time passes. He asks for my email and then says he finally found the order.
After finding it he said I’d have to pay for shipping. I asked where online the return form was, he got flustered and due to a language barrier was unable to coherently describe where the form was. I told him I also thought it was unfair I had to pay after the hassle this has been. It turns out the shipping was to be reimbursed as well and that was also a language barrier misunderstanding.
I go to fill out the form online, there is a bug and the form won’t display. I try multiple devices, browsers, and even text a friend who tries it but there is nothing. I try again after an hour the form now displays but it is greyed out and says unable to do return.
It has also been 24 hrs since the call and I haven’t received an email from cs.
I messaged hot topic on Instagram everything that’s happened. Those messages are now between three days and 24 hrs old and I’ve never gotten a response.
The item I want to return is $29. $22 dollars were on my credit card, the rest was on a gift card I’d received for my birthday. I now have contested the $22 on my credit card which is my first time having to do so with a business. Even though this approach looses me $7 for an item I don’t want at all, I just want the process done with. I’ve wasted hours driving to hot topic and calling customer service multiple times. They seem to not have any desire to resolve this at all.